Written contracts protect both sides from misunderstandings and can put your relationship on equal ground. No matter whether you are joining a practice as an associate, intending to pursue a sale/purchase, or hiring someone, a contract helps you start your relationship on the right foot.
This week, we will examine three scenarios where contract misunderstandings turned into more serious problems. The ADA offers an eBook, Dentist Employment Agreements: A Guide to Key Legal Provisions, that includes a wealth of details and sample contract language.
Scenario 1: I didn’t read my contract carefully, and now I owe my employer money
Dr. Sam was fresh out of dental school and excited to land her first job. The HR department assured her that she was signing a “standard contract,” so she skimmed it to double-check the salary, benefits, and start date. She even got a signing bonus which she put towards home renovations.
Eight months later, Dr. Sam’s husband was offered a fantastic job in another city where they had family. Dr. Sam started looking for a job in the new city and turned in her notice. Her current employer invoiced her for the signing bonus. Dr. Sam then realized that the contract required her to stay for at least 24 months to keep the full bonus. See: Should You Take the Money? The True Cost of a Signing Bonus?
Every contract must be read closely, more than once, and by more than one person. A lawyer should review your contract and point out anything that might be unusual or impact your future flexibility.
Pay special attention to:
- Bonuses that are tied to performance or production goals
- How long you must stay in the practice
- Any non-compete clauses that may limit your future career growth (See: My Restrictive Covenant Was Too Restrictive)
If you do receive a signing bonus or similar payment, resist the urge to spend it immediately. Instead, talk to your accountant or financial advisor about a short-term savings or investment vehicle where you can access it if the need arises.
Scenario 2: I didn’t bother with a written contract
Dr. Mike hit it off with the owner of a small practice. They shared a philosophy of care and even a love of hiking. From the initial interview, it felt like a great match. So when Dr. Mike was offered the job with just a handshake agreement, he did not hesitate.
In his first year, Dr. Mike was a rockstar, exceeding his production goals and becoming popular with patients and staff. He expected a bonus and a raise – but was told that they had not agreed to it. The relationship became awkward and uncomfortable, and Dr. Mike felt he had to leave the practice.
As tempting as it can be to skip the hassle of a written contract, the reality is that verbal contracts are significantly more difficult to uphold and can lead to misunderstandings. Push for a written contract that details:
- Every aspect of compensation, including how and when bonuses will be earned and paid
- Non-compete terms
- Agreements on how a transfer of ownership will occur
- How coverage and other responsibilities will be divided
Scenario 3: I had a change of heart
Dr. Alex intended to sell the practice to a new associate, Dr. Bob, after two years. They signed a simple contract that lacked details. However, Dr. Bob changed his mind. With a growing family, he no longer wanted the hassles of owning a practice or working full time.
Dr. Alex became frustrated because his retirement was postponed and he had to start over to find a new buyer. If Dr. Bob wanted to remain on part-time, he would need to be officially re-hired by the new owner. This meant more headaches and paperwork for everyone.
A contract should clearly spell out every element of a practice sale – including penalties for changing the terms.
For example, the contract should include:
- The specific timeline and milestones for the sale
- How and when the purchase price should be determined (typically a practice valuation is done at the beginning of the relationship and again at one year)
- Which method(s) will be used to value the practice
- Valid reasons to void the agreement without penalties, such as death or disability
- Penalties for non-compliance, including promissory notes, voiding/alteration of non-compete clauses, and voiding/alteration of contractual obligations to remain in the practice
Remember, a written contract protects both sides, and is worth the lawyer fees to avoid future problems. If the owner refuses a formal contract, write everything down and send it via email to the owner with a read receipt attached. Keep all these communications for your records.
A good contract takes some thought, but it can pay off by keeping things fair and open – the keys to a successful relationship and practice transition.
Thinking about a purchase? This on-demand webinar, Taking the Legal Pain Out of Buying and Selling a Dental Practice, is a great place to start!
Need help navigating your own practice transition? When you join ADA Practice Transitions, you get access to our Associate Contracting Toolkit, which helps you think through every element of your dental associate contract — plus step-by-step help from a dedicated ADA Advisor who will match you with practices that share your goals. Create your free ADA Practice Transitions profile today!
See more in our What Went Wrong series, including: